Setting Up Your Zoom Room for Secure Meetings

Zoom remains one of the most popular video conferencing services available, and its Basic version offers several features that can help keep your meetings secure. While dealing with passwords and virtual waiting rooms may make for a less friendly interface, it also means that you're less likely to have unwanted attendees join your family gatherings or work meetings.

One way to ensure security is by using the Gallery view, which displays all attendees in a grid. This feature can help prevent unknown individuals from popping up unexpectedly during your meeting. Additionally, Zoom Rooms offer Video Teleconference capabilities, allowing participants to attend meetings from other Zoom Rooms, computers, or mobile devices.

To get started with setting up your Zoom Room for secure meetings, follow these steps:

1. Choose one of the four options from the Menu on the left-hand side: 'Presentation', 'Join', 'Meeting List', or 'Meet Now'.

* Presentation: Connects a computer or mobile device for screen sharing during a face-to-face meeting.

* Join: Meeting ID (number) to join a scheduled Zoom meeting that has not been previously sent to the Zoom Room appointment.

* Meeting List: Starts a Zoom Meeting scheduled to the Zoom Room.

* Meet Now: Starts an instant Zoom meeting.

2. If you're using an iPad, invite other participants through the kiosk from your list of Contacts under 'Search'.

3. Once you've set up your meeting, be sure to turn off any projectors or TV screens when finished.

Zoom Rooms have been configured in several rooms on campus, so if you'd like to hold a Zoom meeting in one of these rooms, simply ask the room booking staff to make it a Zoom meeting when scheduling the room. Additionally, when scheduling your meeting, be sure to check the 'Enable join before host' option to ensure that participants can join the meeting before you do.

By following these simple steps and taking advantage of Zoom's security features, you can have peace of mind knowing that your meetings are secure and private.

Zoom room setup